MicrosoftR Word for Windows
Tips and Techniques: Volume 2 was created by The Cobb GroupR, a
company that publishes monthly magazines full of tips and
techniques for your favorite applications and systems.
To learn more about The Cobb Group or to order a subscription, call
(800) 223-8720. 
Typing And Editing Text And Graphics  3
Key Combinations for Entering Special Characters  3
Searching for Special Characters (Tabs, Line Breaks,...)  3
Drag-and-Drop Editing Gets a Little Smarter  3
A Shortcut for Selecting Text in a Column  4
Formatting Text Characters And Paragraphs  4
Using Format Painter to Copy Styles  4
Applying Character Formatting to a Single Word  6
A Double-Click Trick for Opening the Paragraph Dialog Box  6
Quickly Converting Straight Quotes to Curly Quotes  7
Customizing Word  9
Setting Word to Prompt for Summary Information  9
Resetting Word's Built-In Toolbars  11
Changing The Number Of Most-Recently-Used Files On The File Menu 
12 Changing AutoSave Frequency  12
Restoring Word's Prompt to Save Global Changes  12
Managing Documents  14
Saving Time with Close All  14
TYPING AND EDITING TEXT AND GRAPHICS
1.  Key Combinations for Entering Special Characters
Although you can assign keyboard shortcuts to symbols you
frequently enter into your documents, Word supplies several
predefined keyboard shortcuts of its own.  Here's a list of some of
the more common characters, along with the key combinations that
produce them.
To enter  Press
c  ALT+ CTRL+C
R  ALT+ CTRL+R

 ALT+ CTRL+T
ž  ALT+ CTRL+PERIOD
-  CTRL+NUMPAD -
-  ALT+ CTRL+ NUMPAD -
2.  Searching for Special Characters (Tabs, Line Breaks, Paragraph
Marks...) In Word 6.0, the Find... and Find and Replace... commands
include a Special dropdown list for specifying certain document
elements in a search. This list includes 21 items, ranging from tab
marks to graphics to section breaks. When you select an item from
this list, Word enters a corresponding code in the Find What (or
Replace With) text box. For instance, selecting Paragraph Mark
enters the code ^p. 
If you're an old hand at the search-and-replace game, you may just
type the code directly in the appropriate text box. However, a word
of warning: In Word 6.0, the code for the line break character (E)
is ^l. In previous versions of Word, the code for this character is
^n.  But if you type ^n in Word 6.0's Find What text box (or worse,
in the Replace With text box), Word will look for-or insert-column
breaks. 
3.  Drag-and-Drop Editing Gets a Little Smarter
Word's drag-and-drop feature provides an intuitive way to move text
within a document. You simply highlight the text, click on it, then
drag the text to a new location. As you drag, Word will display a
dotted insertion point marker to let you know where the text will
go when you release the mouse button.
In Word 6.0, drag-and-drop is even more sensible. For one thing,
you can drag text from one document window to another. The
technique is the same: Just select the text you want to move, then
hold down the mouse button and move the pointer into the window
containing your destination document. Word will transfer the dotted
insertion point marker to the new document when the pointer enters
the new window.
Another useful refinement to drag-and-drop is the way Word handles
the spaces appearing before and after text you've moved. Word
automatically adds or deletes spaces as necessary so that you don't
end up with an extra space or no space between relocated words. For
instance, suppose you double-click on a word to select it and the
space after it, then drag the word to the end of a sentence. When
you release the mouse button, Word will insert a space before the
word and remove the space after it. That way, the word is separated
from the preceding word but not from the period ending the
sentence.
4.  A Shortcut for Selecting Text in a Column
Do you occasionally need to highlight a vertical selection of text?
For example, you might want to select a column of numbers as shown
in the graphic below.  To make a selection like this, you simply
click in front of the first character you want to highlight, then
hold down the ALT key and drag through the desired portion of text.
(Note that you use the left mouse button to drag; earlier versions
of Word use the right button and no ALT key.)
This technique works fine in most situations. However, if the
column is exceedingly long, you may find it somewhat tedious to
drag all the way through it. Here's an easier way. First, press
ALT, click in front of the first character you want to select, then
release ALT. Next, use the vertical scroll bar to scroll the end of
the column into view. Then, press SHIFT and click after the last
item you want to select. (Again, use the left mouse button to
click.) Word will extend the highlight from the character you
clicked in front of through the character you clicked after. 
FORMATTING TEXT CHARACTERS AND PARAGRAPH
1.  Using Format Painter to Copy Styles
Word's Format Painter button make it easy to copy a style from one
paragraph and apply it to another.  Simply select the ž mark
belonging to the paragraph whose style you want to copy, then click 
on the Standard toolbar.  Word will change the pointer to reflect
that the Format Painter is turned on. Now, click on the paragraph
you want to format. Word will immediately apply the copied style to
that paragraph. To demonstrate, let's consider a simple example.
Figure A shows a couple of paragraphs-one formatted with the
heading 1 style and one formatted with the Normal style. To copy
the heading 1 style from the first paragraph to the second,
highlight the ž mark belonging to the first paragraph and click .
Then, click on the second paragraph. As Figure B shows, Word will
apply the copied heading 1 style to the second paragraph. Figure A: 
To copy the heading 1 style assigned to the first paragraph, first
select its ž mark and click .
Figure B:  When you click on the second paragraph, Word will apply
the copied style.
If you need to copy a style to multiple paragraphs, select the ž
mark you want to copy and double-click . Then, click on each
paragraph you want to format. When you finish, click  again or
press ESC.  One word of caution: If the paragraph whose style you
copy includes any direct paragraph formatting (formats you've
applied manually that are not part of the style definition), Format
Painter will copy these attributes as well. This may not be a
problem, but if it is, there's a simple solution. To eliminate
manual formatting you've applied to a paragraph using Format
Painter (and retain just the formats specified by the style), you
can press CTRL+Q after you copy the style. The CTRL+Q shortcut
tells Word to "reset" the formatting of the current paragraph to
include just the attributes belonging to the style. 
2.  Applying Character Formatting to a Single Word
Some word processors-including earlier versions of Word for
Windows-require you to select a word before you apply any character
formatting. For instance, to italicize a word in Word 2.0, you
select it and click . 
In Word 6.0, however, you don't need to highlight a word before
formatting it. All you have to do is position the insertion point
marker within the word you want to format. Word will apply any
subsequent character formatting commands to the entire word. 
3.  A Double-Click Trick for Opening the Paragraph Dialog Box
In Word 2.0, you can double-click on the ribbon to instantly open
the Paragraph dialog box.  However, double-clicking on the Word 6.0
ribbon„called the Formatting toolbar„toggles the position of the
toolbar itself. (This is the case for all the Word 6.0 toolbars.)
Of course, you can click the right mouse button on the text you
need to format to display a shortcut menu of editing and formatting
commands, as shown in Figure A. You can then choose the
Paragraph... command to access the Paragraph dialog box. 
Figure A:  You can access the Paragraph... command by clicking the
right mouse button on text you want to format.
But if you prefer the double-click approach, you're in luck. Double
clicking an indent marker on the ruler-left (), first-line (), or
right ()-will bring up the Paragraph dialog box without any
intervening menus.
4.  Quickly Converting Straight Quotes to Curly Quotes
One of the simplest ways to improve the appearance of your
documents is to use curly quotation marks and apostrophes.  Word
makes entering these characters„called Smart Quotes„a breeze.  By
selecting a couple of options in the AutoCorrect dialog box, you
can tell Word to automatically enter curly quotes when you type '
and ". The table below lists the steps you follow to activate the
Smart Quotes feature.
Activating Smart Quotes
1.  Choose AutoCorrect... from the Tools menu
2.  In the AutoCorrect dialog box, select these check boxes: 
Change Straight Quotes to Smart Quotes
Text as You Type
3.  Click OK to close the AutoCorrect dialog box
This will take care of any documents you create from now on„but
will not affect existing documents created without activating Smart
Quotes. As a result, you may run into text that's filled with
straight quotes„or worse, text that includes both straight and
curly quotes due to revisions made with and without Smart Quotes
activated. 
Word offers a couple of easy ways to replace straight quotes
throughout a document. One method uses the Replace... command to
locate and change any occurrences of straight quotes. The second
technique takes advantage of Word's AutoFormat feature. Let's look
briefly at each method.  Using Replace... to change straight marks
To convert straight quotes using the Replace... command, you must
first follow the steps in the table above to activate the Smart
Quotes feature. (Of course, you can skip this step if Smart Quotes
is already active.) Next, choose Replace... from the Edit menu to
open the Replace dialog box. If your document includes single
quotes (or apostrophes) as well as double quotes, you'll need to
make two replacement passes. 
To replace single quotes and apostrophes, type ' in both the Find
What and Replace With text boxes. Even though Smart Quotes is
active, these marks will appear straight in the Replace dialog box.
Figure A shows how the dialog box will look at this point. 
Figure A:  With Smart Quotes active, these specifications will fix
straight single quotes and apostrophes.
After you've made these specifications, be sure All appears in the
Select text box, so Word will scan the entire document. Click
Replace All, and Word will search for straight quotes and replace
them with curly ones. 
When Word finishes searching the document, it will present a
message like the one shown in Figure B. Just click OK to dismiss
the message box. Now, you can replace double quotes, if necessary.
To do this, type " in the Find What and Replace With text boxes.
Again, click Replace All, then click OK when Word finishes the
operation. 
Figure B:  When Word finishes the operation, it will let you know
how many replacements it made.
Using AutoFormat to change straight quotes
The second technique for converting straight quote marks is a bit
more efficient. For one thing, you don't need to activate the Smart
Quotes feature for this approach to work. In addition, AutoFormat
can fix all the straight quotes in one pass, regardless of whether
they're single or double quotes. 
To tell AutoFormat to convert straight quotes, you need to make
sure the Straight Quotes with Smart Quotes check box is selected in
the AutoFormat tab. You also need to deselect any of the AutoFormat
options you don't want active. So your first step is to choose
Options... from the Tools menu and click on the AutoFormat tab to
access the check boxes shown in Figure C. 
Figure C:  Word will present these options when you click on the
AutoFormat tab.
As you may know, these options allow you to automate a variety of
formatting tasks by telling Word to apply styles, insert symbols,
create properly bulleted lists, and so on. Depending on the
situation, you may want Word to apply some of these formatting
remedies while it's converting straight quotes. Just be sure to
select the options you're interested in-including Straight Quotes
with Smart Quotes-and deselect the rest. When you've done this,
click OK to close the Options dialog box. Now, you can simply click 
and AutoFormat will scan your document, formatting the text
according to the options you selected and replacing straight quotes
with curly ones. 
CUSTOMIZING WORD
1.  Setting Word to Prompt for Summary Information
If you process or manage a large volume of documents, you ay have
developed the Summary Info habit.  Enering information into the
Summary Info dialog box, shown in Figure A, can greatly expedite
the process of locating and identifying documents. For instance, if
you enter keywords in the dialog box for each document you create,
you can use the Find File... command to round up all the documents
relating to a particular topic. 
Figure A:  Entering information into this dialog box can facilitate
document management.
There are a couple of ways to display a document's Summary Info
dialog box. First, when you create a document by choosing New...
from the File menu, Word will open the New dialog box shown in
Figure B. Clicking on the Summary... button will open the Summary
Info dialog box for the document you're about to create.
Alternatively, you can choose Summary Info... from the File menu to
open the Summary Info dialog box for the document that's currently
open. 
Figure B:  One way to access the Summary Info dialog box is by
clicking Summary... when you create a new document.
These methods work fine, but they require you to take the
initiative. As a result, summary information may sometimes become
a casualty of haste or forgetfulness. Fortunately, you can tell
Word to display the Summary Info dialog box automatically when you
first save a document. To do this, choose Options... from the Tools
menu and click on the Save tab. Word will then present the options
shown in Figure C. Here, you simply select Prompt for Summary Info
(in the Save Options section), then click OK. 
Figure C:  Word will display these options when you select the Save
tab in the Options dialog box.
From now on, Word will display the Summary Info dialog box the
first time you save a document. It will even suggest some entries
for you. The first line of your document text will appear in the
Title text box, and the name specified in the User Info tab of the
Options dialog box will appear in the Author text box. You can
modify these entries, add information, or-if you don't want to
enter summary information at this point-just click Cancel. (You can
still access the dialog box whenever you want by choosing the
Summary Info... command.)
Entering even a minimum of summary information can greatly
facilitate your document management chores. And with Word's
automatic "encouragement," you can minimize the chances that a
document will slip through the cracks. 
2.  Resetting Word's Built-In Toolbars
Word's toolbars are almost infinitely adaptable. You can easily
customize any toolbar so that it provides access to the tools you
need for any given situation. At some point, however, you may want
to restore a toolbar to its original configuration. This, too, is
easy to accomplish-although not through the Customize dialog box,
as you might suspect. 
To return one of Word's built-in toolbars to its default set of
buttons, choose Toolbars... from the View menu. In the Toolbars
list box, select the toolbar you want to restore. Now, click
Reset... to open the Reset Toolbar dialog box. To reset the
specified toolbar, click OK. Then, click OK again to close the
Toolbars dialog box.
If you want to reset a toolbar you've modified in a template other
than NORMAL.DOT, you'll need to open a document attached to that
template first. Word will then list the current template in the
Reset Toolbar dialog box. Just select that template from the list,
click OK, and click OK again to close the Toolbars dialog box. When
you close the current document, Word will prompt you to save
changes to the template. To preserve the restored toolbar, click
Yes.
3.  Changing The Number Of Most Recently Used Files On The File
Menu By default, Word's File menu displays the names of the last
four files you opened. This can be a great time-saver if you often
need to reopen documents you've worked on recently. Just select the
desired file from the File menu, and Word will open the file. 
However, as handy as this feature is, some people may find that
listing four files isn't enough. Others may want to suppress this
feature altogether to prevent such ready access to potentially
private information. Fortunately, Word lets you set the number of
files displayed on the File menu.  To do this, choose Options...
from the Tools menu and click, on the General tab. Under General
Options, you'll find the Recently Used File List check box. To
eliminate the display of files completely, deselect this check box.
To increase or decrease the number of files Word displays, just
enter the desired number-up to 9-in the Entries text box. After you
change the setting, just click OK. From now on (or until you change
the setting again), the File menu will list the number of most
recently used files you specified.
4.  Changing AutoSave Frequency
Word's AutoSave feature helps protect your from data loss by saving
information about the current document an template.  If you
experience a pwer outage or system failure, Word will try to
restore unsaved data and template changes the next time you run the
program.
By default, Word autosaves every 10 minutes. If you don't want Word
to interrupt your work quite this often, you can easily increase
the interval between saves. To do this, choose Options... from the
Tools menu and click on the Save tab. Under the Save Options, enter
the desired autosave frequency in the Automatic Save Every text
box. You can enter a setting from 1 to 120 minutes. If you want to
turn off the feature altogether, just deselect the check box. After
making the desired specifications ,
click OK. 
5.  Restoring Word's Prompt to Save Global Changes
If you're a formaer Word 2.0 user, you may have been surporised to
discover that Word 6 doesnt' display the prompt Do you want tot
save global glossary and command changes? when you exit Word. 
Instead, it automatically saves any changes you've made to the
default template (NORMAL.DOT), such as the addition of macros,
command assignments, and so on.
While it's more convenient to exit the program without a prompt,
you may prefer having control over what you save. If so, you can
easily set Word to prompt you to save global changes upon exiting.
To do this, choose Options... from the Tools menu and click on the
Save tab. Word will then display the options shown in Figure A.
Select the fourth check box-Prompt to Save NORMAL.DOT-then click OK
to close the Options dialog box. 
Figure A:  The Save tab includes an option that tells Word to
prompt for global changes.
From now on, when you exit Word after making any global changes,
you'll see the prompt shown in Figure B. You can click Yes to save
changes or No to quit Word without saving changes. If you decide
you don't want to exit after all, click Cancel. You can see a
general description of global changes by clicking Help.
Figure B:  When you select Prompt to Save NORMAL.DOT, Word will
prompt you to save changes when you exit.
MANAGING DOCUMENTS
1.  Saving Time with Close All
One unassuming„but extremely handy„Word 6.0 enhancement is the
Close All command. This command tells Word to close all the
documents you currently have open. When you choose Close All, Word
will prompt you to save changes to any documents you havenOt saved,
just as if you were closing them one by one. But Close All does all
the work for you. ThereOs no need to choose Close in each document
(or to double-click on a succession of Close boxes)„which can be
surprisingly tedious if you routinely work with a lot of open
documents. 
The Close All command appears on the File menu, but thereOs a trick
to accessing it: You must hold down the SHIFT key as you pull down
the File menu. When you do this, Word will change Close to Close
All. CONTENTS

   Tips and Techniques: Volume 2 

 

Tips and Techniques, Volume 2-January 1994

 
c1994 Microsoft Corporation. All rights reserved. Printed in the
United States of America.
The information contained in this document represents the current
view of Microsoft Corporation on the issues discussed as of the
date of publication. Because Microsoft must respond to changing
market conditions, it should not be interpreted to be a commitment
on the part of Microsoft, and Microsoft cannot guarantee the
accuracy of any information presented after the date of
publication.
This technical overview is for informational purposes only.
MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY.
Microsoft is a registered trademark and Windows is a trademark of
Microsoft Corporation.  The Cobb Group is a registered trademark of
The Cobb Group.
1/94  Part. No. 098-54552

----------
MicrosoftR Word for Windows
Typing and Editing Text and Graphics
Navigating in Word
1.  You can go to the beginning of a document by pressing
CTRL+HOME. You can go to the end of a document by pressing
CTRL+END.
2.  You can open the Go To dialog box by double-clicking the
page-number area on the status bar.
3.  You can go to the beginning of a line by pressing HOME. You can
go to the end of a line by pressing END.
4.  You can move the insertion point to the previous word by
pressing CTRL+LEFT ARROW. To move to the next word, press
CTRL+RIGHT ARROW. 5.  You can move the insertion point to the
previous paragraph by pressing CTRL+UP ARROW. To move to the next
paragraph, press CTRL+DOWN ARROW. 6.  You can go to the beginning
of the previous page by pressing ALT+CTRL+PAGE UP. To go to the
beginning of the next page, press ALT+CTRL+PAGE DOWN. 7.  You can
go to the beginning of the previous screen by pressing PAGE UP or
to the beginning of the next screen by pressing PAGE DOWN.
Selecting Text and Graphics
8.  Word now selects an entire word as you drag across it. To
select text one letter at a time, choose Options from the Tools
menu. Select the Edit tab, and then clear the Automatic Word
Selection check box. 9.  You can select a word by double-clicking
it. You can select a sentence by holding down CTRL and clicking the
sentence. You can select an entire paragraph by triple-clicking any
word in the paragraph.
10.  You can use the selection bar to select text. In the space to
the left of text, click once to select a line. Double-click to
select a paragraph. Triple-click to select the entire document.
11.  You can select a rectangular block of text by holding down ALT
while you drag.
12.  You can select an entire document by pressing CTRL+A.
13.  Before you can change text or graphics, you must first select
the item you want to modify.
14.  You can select text by holding down SHIFT and pressing an
arrow key.
15.  You can quickly select a large block of text with the mouse.
Click at the beginning of the text, press SHIFT, and then click at
the end of the text.
16.  You can select the text between the insertion point and the
end of the document by pressing CTRL+SHIFT+END.
17.  You can select the text between the insertion point and the
beginning of the document by pressing CTRL+SHIFT+HOME.
Copying and Moving Text
18.  You can use INS instead of CTRL+V to paste the contents of the
Clipboard into a document. From the Tools menu, choose Options, and
then select the Edit tab.
19.  You can move or copy selected text or graphics by dragging and
dropping. To copy the item, hold down CTRL as you drag.
20.  You can drag and drop selected text and graphics between
windows, documents, and applications. To move an item, just drag it
to another window. To copy it, hold down CTRL as you drag.
21.  You can scroll through a document while using drag-and-drop
editing. Drag the selected item beneath the horizontal ruler or
above the horizontal scroll bar.
22.  You can use drag-and-drop editing to move or copy a frame and
its contents. To move a frame, just drag it to a new location. To
copy a frame, hold down CTRL as you drag it.
Finding and Replacing Text
23.  You can edit a document while the Find or Replace dialog box
is visible. Click in the document window and change the text. To
continue the search, choose a button in the dialog box.
24.  You can find and replace tab characters, spaces, paragraph
marks, and other nonprinting characters. From the Edit menu, choose
Find or Replace. Choose the Special button, and then select an
item.
25.  You can repeat the last Find command by pressing SHIFT+F4.
Undoing Editing Changes
26.  You can undo most actions by clicking the Undo button on the
Standard toolbar.
27.  Word has the ability to undo up to your last 100 actions. Just
click on the dropdown arrow to the right of the undo button on
Word's Standard Toolbar. Word will show you a list of your previous
actions so you can determine how many you want to undo. If you
change your mind, just click on the redo button to the right of the
undo button. 28.  You can repeat your last action by clicking the
Redo button on the Standard toolbar.
29.  You can undo or repeat several actions at the same time. Click
the arrow next to the Undo button or Redo button, and then select
the actions.
30.  You can undo the last edit by pressing ALT+BACKSPACE or
CTRL+Z. To undo more than one change, press the shortcut key again.
More Editing Tips
31.  You can repeat most commands and actions by pressing F4 or
CTRL+Y. 32.  You can quickly replace text by selecting it and
typing.
33.  You can return to the location of your last edit by pressing
SHIFT+F5. 34.  You can edit text in Print Preview. Choose Print
Preview from the File menu. Click the page to increase
magnification, and then click the Magnifier button on the Print
Preview toolbar to switch to the I-beam pointer.
35.  You can look up synonyms in the thesaurus by selecting a word
and pressing SHIFT+F7.
36.  In Print Preview, you can see several pages on the screen.
Click the Multiple Pages button on the Print Preview toolbar and
drag to select the number of pages you want to see.
37.  Word's horizontal and vertical rulers display size and
distance information if you hold down the Alt key when manipulating
ruler items such as tabs, tables, indents and margins. 
AutoCorrect 
38.  AutoCorrect can fix common mistakes such as typing "teh"
instead of "the." From the Tools menu, choose AutoCorrect, and then
type both the mistake and the correct spelling of the word.
39.  You can add an AutoCorrect entry during a spelling check by
choosing the AutoCorrect button in the Spelling dialog box.
40.  You can use AutoCorrect to expand abbreviations such as "asap"
for "as soon as possible." Choose AutoCorrect from the Tools menu.
Type the abbreviation and the complete entry.
AutoText 
41.  You can save a formatted table as an AutoText entry. Select
the table and click the AutoText button on the Standard toolbar.
Type a name for the table and choose the Add button. To insert the
table, type its name and click the AutoText button.
42.  You can use AutoText to save boilerplate text. Select the
text, and then click the AutoText button on the Standard toolbar.
Type a name for the text and choose the Add button. To insert the
text, type its name and then click the AutoText button.
Special Characters 
43.  You can use shortcut keys to insert special characters. To
insert a trademark symbol, press ALT+CTRL+T. To insert a registered
trademark symbol, press ALT+CTRL+R. To insert a copyright symbol,
press ALT+CTRL+C. 44.  You can insert symbols and other special
characters by choosing Symbol from the Insert menu.
Sorting 
45.  You can sort dates, numbers, and other text in ascending or
descending order. From the Table menu, choose Sort Text.
Formatting Text Characters and Paragraphs
Adding and Removing Character Formatting 
46.  You can quickly apply bold, italic, and other character
formatting. Select the text you want to format, and then click the
appropriate buttons on the Formatting toolbar.
47.  You can apply or remove bold, italic, or underline formats to
selected text by pressing CTRL+B, CTRL+I, or CTRL+U.
48.  You can add bold, italic, or underline formats to a word
without selecting the entire word. Click the word, and then click
a formatting button on the Formatting toolbar.
Copying Character Formatting 
49.  You can copy formatting. Select the text that has the
formatting you want to copy. Click the Format Painter button on the
Standard toolbar, and then drag the pointer over the text you want
to format.
50.  You can copy the formatting of selected text multiple times.
Double click the Format Painter button on the Standard toolbar, and
then drag over the text you want to format. To turn off the
paintbrush pointer, click the button again.
More Character Formatting Tips
51.  You can apply the Normal style to a selected paragraph by
pressing CTRL+N.
52.  You can change the case of selected text. Press SHIFT+F3 until
the text is capitalized the way you want.
53.  You can return text to its original formatting by pressing
CTRL+SPACEBAR. 54.  You can create dropped capital letters. Select
the letter or word at the beginning of a paragraph, and then choose
Drop Cap from the Format menu.
55.  You can increase or decrease the size of selected text by
pressing CTRL+] or CTRL+[. Word increases or decreases the text by
one point each time you press the keys.
56.  You can change the color of text by choosing Font from the
Format menu. On the Font tab, select a color from the Color box.
57.  You can create superscript or subscript text. Select the text,
and press CTRL+PLUS SIGN or CTRL+EQUAL SIGN.
58.  You can add hidden text to a document. Select the text and
press CTRL+SHIFT+H. To see the hidden text, click the Show/Hide ž
button on the Standard toolbar.
59.  You can slant, arch, and stretch words with WordArt. From the
Insert menu, choose Object. On the Create New tab, select Microsoft
WordArt. 60.  You can quickly format a document by choosing
AutoFormat from the Format menu.
61.  Word provides an option to display more information about how
text, pictures, and frames are formatted.  To access this, click on
the Help button on the right end of the Standard Toolbar and then
click on document text, pictures, or frames. Word displays
information about whatever you have clicked on.  (HINT: To dismiss
the Reveal Formats window, just hit the Escape key.)
Page Formatting 
62.  You can display the Layout tab of the Page Setup dialog box by
double-clicking a section break.
63.  You can quickly insert a page break by pressing CTRL+ENTER.
64.  If you're going to bind a document, you can add a "gutter" to
the inside margin. From the File menu, choose Page Setup. Select
the Margins tab, and then type a value in the Gutter box.
65.  In page layout view, you can display the Page Setup dialog box
by double-clicking an outside corner of a page.
66.  You can set margins, the number of columns, and other
formatting in parts of a document by dividing the document into
"sections." 67.  You can move text or a graphic anywhere on a page
if you enclose the item in a frame. In page layout view, select the
item. From the Insert menu, choose Frame.
68.  You can set margins by dragging the margin boundaries on the
horizontal and vertical rulers. To display measurements, hold down
ALT as you drag.
69.  You can create newspaper-style columns of unequal width.
Choose Columns from the Format menu, and then select a column
layout.
70.  You can control how Word breaks text across pages. From the
Format menu, choose Paragraph, and then select the Text Flow tab.
Paragraph Formatting 
71.  You can quickly strip extraneous paragraph marks from a
converted file. From the Tools menu, choose Options, and then
select the AutoFormat tab. Select only Paragraph Marks. Click the
AutoFormat button on the Standard toolbar.
72.  You can quickly open formatting dialog boxes by
double-clicking markers on the rulers. For example, to open the
Tabs dialog box, double click a tab marker.
73.  You can start a new line without starting a new paragraph.
Press SHIFT+ENTER.
74.  Word automatically "wraps" text to the next line as you type.
Press ENTER only when you want to start a new paragraph, not at the
end of each line.
75.  You can center a paragraph by pressing CTRL+E. Press CTRL+J,
CTRL+L, or CTRL+R to justify, left-align, or right-align a
paragraph.
76.  The paragraph mark at the end of a paragraph stores the
paragraph's formatting. To preserve formatting when you move or
copy a paragraph, include the paragraph mark.
Indents 
77.  You can indent a selected paragraph by pressing CTRL+M. To
remove the indent, press CTRL+SHIFT+M.
78.  You can quickly create a hanging indent by pressing CTRL+T.
79.  You can indent paragraphs with the Paragraph command. From the
Format menu, choose Paragraph, and then select the Indents And
Spacing tab.
Tab Stops 
80.  To line up columns of text or numbers, use tables or tabs. If
you align text on-screen by pressing the SPACEBAR, it may not line
up when you print.
81.  You can add or delete tab stops by using the ruler. To add a
tab stop, click the ruler where you want to set a tab stop. To
delete a tab stop, drag it off the ruler.
82.  You can get information about tab stops. Hold down ALT, point
to a tab stop on the ruler, and hold down the left mouse button.
83.  When you add, delete, or change tab stops, select all the
paragraphs in which you want to use the new settings. Then adjust
the tab stops. Spacing 
84.  You can change the line spacing for a paragraph by using
shortcut keys. Press CTRL+1 for single spacing, CTRL+5 for 1.5-line
spacing, or CTRL+2 for double spacing.
85.  You can add extra space after a paragraph. From the Format
menu, choose Paragraph, and then select the Indents And Spacing
tab. Under Spacing, type a value in the After box.
86.  You can quickly add or remove 12 points of space before a
paragraph by pressing CTRL+0 (zero).
Styles 
87.  You can copy styles between documents with the Organizer. From
the Format menu, choose Style, and then choose the Organizer
button. 88.  You can display style names in the Style Area. From
the Tools menu, choose Options, and then select the View tab.
89.  You can double-click a style name displayed in the Style Area
to display the Style dialog box.
90.  Word has a wide variety of `built-in' styles which are not
normally exposed to the user.  You can display a list of available
styles in the Style box on the Formatting toolbar by holding down
SHIFT and clicking the arrow to the right of the box.
91.  In the Style list on the Formatting toolbar, character styles
are displayed in a lighter font than paragraph styles.
92.  You can ensure consistent formatting by using character styles
to emphasize words and phrases.
93.  The font in which your macros appear depends on your
template's Macro Text style.
94.  You can use the style gallery to preview how using a different
template will change a document's formatting. From the Format menu,
choose Style Gallery.
Templates 
95.  You can make items in any template available to all documents
by making the template global.
96.  You can save time by basing new documents such as memos and
reports on templates. From the File menu, choose New, and then
select a template. 97.  You can use the Organizer to copy macros,
AutoText entries, styles, or toolbars between templates. From the
Format menu, choose Style, and then choose the Organizer button.
98.  Macros, AutoText entries, styles, customized toolbars, menus,
and shortcut keys are stored in templates.
Adding Graphics and Borders
Borders 
99.  You can use the Borders toolbar to add borders or shading to
paragraphs and tables. Click the Borders button on the Formatting
toolbar to display the Borders toolbar.
100.  You can use the Table AutoFormat command (Table menu) to add
borders to a table.
Aligning Drawings and Graphics 
101.  You can align drawings and framed graphics by clicking the
Snap To Grid button on the Drawing toolbar. Then select the Snap To
Grid check box.
102.  You can temporarily override the Snap to Grid feature by
holding down ALT as you draw. If Snap to Grid isn't on, holding
down ALT activates it.
Cropping and Resizing Graphics 
103.  You can return a graphic to its original size. From the
Format menu, choose Picture, and then choose the Reset button.
104.  You can return an imported graphic to its original size. Hold
down CTRL and double-click the graphic.
105.  To resize an imported graphic and keep its original
proportions, drag a corner handle. To resize the graphic and change
its proportions, drag a middle handle.
106.  When you resize a graphic, Word displays the percentage of
the graphic's original height and width in the status bar.
107.  You can crop an imported graphic by holding down SHIFT while
dragging a sizing handle.
More Graphics Tips
108.  You can wrap text around a graphic by enclosing the graphic
in a frame. Select the graphic, and from the Insert menu, choose
Frame. 109.  You can adjust the white space between text and a
graphic. Put a frame around the graphic and select the frame. 
110.  From the Format menu, choose Frame. In the Distance From Text
box, type a new value.
111.  If a document contains graphics, you can speed up scrolling
by using picture placeholders. From the Tools menu, choose Options,
and then select the View tab. Select the Picture Placeholders check
box. 112.  When you insert many pictures into your document, file
size can increase dramatically, even when you link to the picture.
This is because Word normally maintains an internal cache of the
picture for better display performance. However, if you want to
keep your files lean, Word provides the option to toggle this
behavior so linked pictures aren't saved in the document. Just
click off the "Save Pictures in Document" checkbox in the Insert
Picture dialog.
Drawing Objects 
113.  You can use the tools on the Drawing toolbar to create
drawings in a Word document. Click a button on the Drawing toolbar,
and then drag.
114.  You can draw straight lines vertically, horizontally, or at
a 30, 45, or 60 degree angle. Click the Line button on the Drawing
toolbar, hold down SHIFT, and then drag.
115.  You can draw a circle centered at a specific point. Click the
Ellipse button on the Drawing toolbar, and then press CTRL+SHIFT
while you drag.
116.  Holding down SHIFT as you draw constrains the shape of an
object. For example, it constrains a rectangle to a square or an
ellipse to a circle.
More Drawing Tips 
117.  When you double-click a button on the Drawing toolbar, the
tool remains in effect until you click another button or start
typing. 118.  You can select several drawing objects at the same
time. Click the Select Drawing Objects button on the Drawing
toolbar, and then drag to enclose the objects.
119.  You can select drawing objects that are behind text. Click
the Select Drawing Objects button on the Drawing toolbar, and then
click the drawing object.
120.  You can center a drawing object on the page by clicking the
Align Drawing Objects button on the Drawing toolbar.
Working with Tables
Creating and Deleting Tables 
121.  You can create and format a table quickly by using the Table
Wizard. From the Table menu, choose Insert Table, and then choose
the Wizard button.
122.  You can delete the contents of a table by selecting the table
and then pressing DELETE. This leaves the table cells and
formatting in the document.
123.  You can delete a table and all of its contents by selecting
the entire table, and then choosing Delete Rows from the Table
menu. Formatting Tables 
124.  You can merge table cells to make a title extend over
multiple columns. Select the cells you want to merge, and then
choose Merge Cells from the Table menu.
125.  You can insert a tab character in a table cell by pressing
CTRL+TAB. 126.  You can center a table horizontally on the page.
Select the entire table. From the Table menu, choose Cell Height
And Width, select the Row tab, and select the Center option.
127.  You can quickly format a table. From the Table menu, choose
Table AutoFormat, and then choose a predefined format.
128.  You can adjust table columns by dragging markers on the
horizontal ruler. First, click in the table. Then drag the column
markers on the ruler.
129.  You can number rows and columns in a table. Select the rows
and columns and click the Numbering button on the Formatting
toolbar. Navigating in Tables 
130.  You can move to the next cell in a table by pressing TAB. You
can move to the previous cell by pressing SHIFT+TAB.
131.  You can go to the first cell in a row by pressing ALT+HOME.
You can go to the last cell in a row by pressing ALT+END.
132.  You can go to the top cell in a column by pressing ALT+PAGE
UP. You can go to the bottom cell in a column by pressing ALT+PAGE
DOWN. Inserting Rows and Columns Tips
133.  You can quickly add rows or columns to a table. Select as
many rows or columns as you want to add, and then click the Insert
Table button on the Standard toolbar.
134.  You can quickly add a row at the end of a table. Click in the
last cell and press TAB.
More Tables Tips
135.  You can convert a table to text. Select the table. From the
Table menu, choose Convert Table To Text.
136.  You can convert existing text into a table. Select the text,
and then click the Insert Table button on the Standard toolbar.
137.  You can use a table to store addresses. Click in the table,
and then click the Data Form button on the Database toolbar.
138.  You can quickly total the numbers in a row or column.
Position the insertion point in the cell where you want the total
to appear. From the Table menu, choose Formula.
139.  You can quickly select an entire table. Position the
insertion point in the table, and then press ALT+5 on the numeric
keypad.
140.  You can arrange text and graphics side by side-as in a resume
or catalog-by using a table.
Working with Long Documents
Bookmarks 
141.  You can use a bookmark to mark your place. Select the text,
choose Bookmark from the Edit menu, and then type a name for the
bookmark. Use the Go To command (Edit menu) to return to the
bookmark.
Captions 
142.  You can use the AutoCaption feature to add numbered captions
to figures and other items. Choose Caption from the Insert menu,
and then choose the AutoCaption button.
143.  You can quickly create a table of figures if you used the
Caption command (Insert menu) to add captions to figures. From the
Insert menu, choose Index And Tables, and then select the Table Of
Figures tab. 144.  You can add a numbered caption to an item.
Select the item, and then choose Caption from the Insert menu.
Select a label and position for the caption, and then type the
caption.
Cross-References 
145.  If you applied built-in heading styles to headings, you can
create a cross-reference to any heading in a document. From the
Insert menu, choose Cross-reference.
Footnotes and Endnotes 
146.  You can insert a footnote or an endnote by pressing
ALT+CTRL+F or ALT+CTRL+E.
147.  You can view the text of a footnote or endnote by
double-clicking the note's reference mark.
Indexes 
148.  You can quickly open the Mark Index Entry dialog box by
pressing ALT+SHIFT+X. The dialog box stays open so that you can
mark multiple index entries.
Outlines 
149.  If you're working on a long document, you can use outline
view to rearrange headings and text, move quickly to a particular
location, and get an overview of the document.
150.  You can promote and demote selected headings or body text in
outline view by pressing ALT+SHIFT+LEFT ARROW or ALT+SHIFT+RIGHT
ARROW.
Tables of Contents and Tables of Figures 
151.  Double-clicking a page number in the table of contents or in
the table of figures displays that page in the document.
152.  If you applied built-in heading styles to the headings in a
document, you can quickly create a table of contents. Choose Index
And Tables from the Insert menu, and then select the Table Of
Contents tab. Lists and Numbered Headings 
153.  You can create a numbered or bulleted list by clicking the
Numbering or Bullets button on the Formatting toolbar.
154.  You can add a numbered heading, such as "Chapter One," to
built in heading styles. From the Format menu, choose Heading
Numbering, and then select a format.
155.  You can create a multilevel list. From the Format menu,
choose Bullets And Numbering. Select the Multilevel tab, and then
select a format.
Headers and Footers 
156.  You can create a watermark that appears on every page in a
document. Insert a drawing object or a WordArt object in a header
or footer. Click the Send Behind Object button on the Drawing
toolbar.
157.  You can use fields to insert the filename, date, page number,
and other information into a header or footer.
Page Numbers 
158.  You can insert page numbers at the outside margin of every
page. Choose Page Numbers from the Insert menu. Under Alignment,
select Outside. 159.  You can start page numbers with any number.
From the Insert menu, choose Page Numbers, and then choose the
Format button. In the Start At box, type the starting page number.
Managing Documents
Opening Documents 
160.  You can have several documents open at the same time. The
total number depends on the amount of memory (RAM) your computer
has available. 161.  You can use a wizard to help you quickly
create a letter, resume, or other document. From the File menu,
choose New, and then select a wizard.
162.  You can quickly open one of the last documents you worked on
by choosing it from the bottom of the File menu.
163.  You can quickly arrange all open documents on the screen.
Choose Arrange All from the Window menu. To display a particular
document, choose it from the Window menu.
164.  You can open a document by clicking the Open button on the
Standard toolbar. To see the document in the list, you may need to
select a different drive or directory, or select All Files from the
List Files Of Type box.
165.  How many times have you received a document but didn't have
the necessary font on your system. Word has a feature to let you
determine which document fonts are missing and then control the
resulting font substitution. From the Tools menu, select Options.
Click on the Compatibility Options tab and then choose the Font
Substitution button. Word will show you a list of missing fonts and
let you determine the appropriate substution.
166.  You can display the Summary Info dialog box whenever you save
a new document. From the Tools menu, choose Options, and then
select the Save tab.
167.  You can change a document's summary information at any time.
From the File menu, choose Summary Info. You can change the title,
subject, author, keywords, or comments.
Saving and Closing Documents 
168.  Word can save documents automatically as you work. From the
Tools menu, choose Options, and then select the Save tab.
169.  You can close all open documents by holding down SHIFT and
choosing Close All from the File menu.
Printing 
170.  If your printer has two paper bins, Word can print the first
page of a letter on letterhead and switch to plain paper for
subsequent pages. From the File menu, choose Page Setup and select
options on the Paper Source tab.
171.  You can specify options for setting up and printing
envelopes. From the Tools menu, choose Envelopes And Labels.
172.  You can customize how mailing labels are printed. From the
Tools menu, choose Envelopes And Labels, and then choose the
Options button on the Labels tab.
173.  You can print pages in reverse order. From the Tools menu,
choose Options. On the Print tab, select the Reverse Print Order
check box. 174.  You can print a range of pages and individual
pages. Choose Print from the File menu. In the Pages box, type a
range of pages separated by a hyphen and individual pages separated
by commas; for example, 2-5, 7, 21.
175.  If borders and graphics don't print, you may have selected
the Draft Output option. From the Tools menu, choose Options, and
then clear the Draft Output check box on the Print tab.
176.  You can quickly cancel the current print job by
double-clicking the Print Status icon on the status bar.
Switching Between Applications 
177.  You can quickly switch to other open applications by pressing
CTRL+ESC to open the Windows Task List dialog box. Or press ALT+TAB
until the application you want appears on the screen.
Using Word in a Workgroup or with Other Applications
Annotations 
178.  You can view an annotation by double-clicking the
annotation's reference mark.
179.  You can mark the text you're referring to when you insert an
annotation. Select the text and press ALT+CTRL+A. Then type the
annotation in the annotation pane.
180.  You delete an annotation by selecting the annotation
reference mark in the document and pressing DEL.
181.  Reviewers can comment on but not make changes to a document
if you protect the document for annotations. From the Tools menu,
choose Protect Document.
182.  You can display annotations from a specific reviewer. From
the View menu, choose Annotations. In the box at the top of the
annotation pane, select the reviewer's name.
183.  If you have a sound board and a microphone, you can add voice
annotations. From the Insert menu, choose Annotation, and then
choose the Insert Sound Object button.
Master Documents 
184.  You can often work on a long document more efficiently by
using the master document feature. From the View menu, choose
Master Document. Revisions 
185.  You can keep a record of changes to a document by using
revision marking. From the Tools menu, choose Revisions.
186.  You can review or incorporate revisions by choosing Revisions
from the Tools menu, and then choosing the Review button.
187.  You can record changes to a document without displaying the
revisions. From the Tools menu, choose Revisions. Select Mark
Revisions While Editing, and then clear the Show Revisions On
Screen check box.
188.  If revision marking was on when a document was edited, you
can see who edited the document. Choose Revisions from the Tools
menu, and then choose Review.
189.  You can add reviewers' annotations and revisions to the
original document. Open a revised document. From the Tools menu,
choose Revisions, and then choose Merge Revisions. Type the name of
the original document. 190.  If you forget to turn on revision
marking, you can still see edits by comparing the edited document
to the original. From the Tools menu, choose Revisions, and then
choose Compare Versions.
Workgroups 
191.  Using a master document helps several people work on
different parts of a long document.
192.  If you have Microsoft Mail or a compatible mail program, you
can send a document to reviewers. From the File menu, choose Add
Routing Slip.
193.  If you have Microsoft Mail or a compatible mail program, you
can send a Word document to another person. From the File menu,
choose Send.
Linking Documents 
194.  You can link text between documents. Copy from one document,
and then switch to another document. From the Edit menu, choose
Paste Special, and then select Paste Link.
195.  You can link a graphic in a document to its original graphic
file. From the Insert menu, choose Picture, and then select the
Link To File check box.
196.  You can reduce the disk space used by pictures. From the
Insert menu, choose Picture. Clear the Save Picture In Document
check box, and select the Link To File check box.
Creating Merged Documents and Online Forms
Mail Merge 
197.  You can insert a table of information from a database by
choosing Database from the Insert menu.
198.  You can preview how Word will merge data by clicking the View
Merged Data button on the Mail Merge toolbar.
199.  You can create form letters with the Mail Merge feature. From
the Tools menu, choose Mail Merge, and then follow the instructions
on the screen.
200.  You can filter or sort records before you merge data. Click
the Insert Database button on the Database toolbar, and then choose
the Query Options button.
201.  Working with information in a table or in a list is easy with
the Database toolbar. You can easily edit, find, or sort
information by clicking buttons.
Forms 
202.  You can create an online, "fill-in-the-blanks" form with
"form fields." From the Insert menu, choose Form Field to insert
boxes for text, check boxes, lists, and other items.
Customizing Word
Views and Viewing Documents 
203.  You can switch views by clicking the view buttons on the
horizontal scroll bar.
204.  You can quickly return to normal view or page layout view
from header/footer view by double-clicking the body text.
205.  You can see a document as it will print by clicking the Print
Preview button on the Standard toolbar. To return to normal view,
press ESC.
Menus 
206.  You can quickly add a command to a menu. Choose Customize
from the Tools menu, and then select the Menus tab.
207.  You can quickly remove commands or other items from menus by
pressing ALT+CTRL+HYPHEN. Open a menu, and then choose the command
or item you want to remove.
Toolbars and Toolbar Buttons 
208.  You can add buttons to any toolbar. From the Tools menu,
choose Customize. Select the Toolbars tab. Drag any button or
command onto a toolbar.
209.  Word includes a button editor to let you create new toolbar
button images or modify existing ones.  To modify a button already
on a toolbar, select Customize from Word's Tools menu. Then right
click on the button you want to edit.  From the Shortcut menu,
choose Edit Button Image. Doing this will bring up Word's Button
Editor.
210.  You can display multiple toolbars in the Word window. From
the View menu, choose Toolbars, and then select the toolbars you
want. 211.  You can resize drop-down boxes on toolbars. From the
Tools menu, choose Customize, and then select the Toolbars tab.
Click a drop-down box on the toolbar to display the selection box
and drag the right edge.
212.  You can drag toolbar buttons to a new position on a toolbar
or to a different toolbar. Hold down ALT and drag the button. To
copy buttons, press ALT+CTRL.
213.  You can remove a button from a toolbar by holding down ALT
and dragging the button into the document window.
214.  You can return a toolbar to Word's default setting by
selecting Toolbars... from the View menu, selecting the desired
toolbar, then clicking on the Reset button.
215.  You can move a toolbar by clicking between the toolbar
buttons and dragging. Return the toolbar to its original position
by double clicking its title bar.
216.  You can display a menu of toolbars by pointing to a toolbar
and clicking the right mouse button.
217.  Word displays the name of a toolbar button when you point to
the button. If you don't want to see these ToolTips, choose
Toolbars from the View menu, and then clear the Show ToolTips check
box.
The Status Bar 
218.  The status bar at the bottom of the window shows the current
page number, section number, total number of pages, current time,
and other information.
219.  You can start or stop recording a macro by double-clicking
"REC" on the status bar.
220.  You can display Help for WordPerfect users by double-clicking
"WPH" on the status bar.
221.  You can mark revisions by double-clicking "MRK" on the status
bar.
222.  You can turn extend selection mode on or off by
double-clicking "EXT" on the status bar. In extend selection mode,
you can use the arrow keys to select text.
223.  You can turn overtype mode on or off by double-clicking "OVR"
on the status bar. When overtype mode is turned on, text you type
replaces existing text.
224.  You can learn about any command on a menu by highlighting the
command and reading the text in the status bar at the bottom of the
Word window.
More Customizing Tips
225.  You can change how your name appears in summary information,
how your initials appear in annotations, and how your mailing
address appears on envelopes. From the Tools menu, choose Options,
and then select the User Info tab.
226.  You can specify where Word looks for documents, templates,
clip art, and other files. From the Tools menu, choose Options, and
then select the File Locations tab.
227.  You can customize the Word window. From the Tools menu,
choose Options, and then select the View tab.
The Word Screen 
228.  You can hide the status bar, scroll bars, and other items.
From the Tools menu, choose Options, and then select the View tab.
229.  You can quickly hide all screen elements to see more of a
document. From the View menu, choose Full Screen. To restore the
screen, click the Full Screen button or press ESC.
230.  You can speed up scrolling by displaying text with Draft
Font. In normal view, choose Options from the Tools menu, and then
select the Draft Font check box on the View tab.
More Word Screen Tips
231.  You can display shortcut menus by clicking the right mouse
button. For example, clicking the right mouse button in a table
displays a menu of table commands.  Word has 24 different context
sensitive shortcut menus. To see all of these menus and modify
them, select Customize... from the Tools menu, click on the Menus
tab, and click on the "Change What Menu" dropdown.
232.  You can close a dialog box by pressing ESC.
233.  You can split the window into two panes and see two parts of
a document simultaneously. Drag the split bar at the top of the
scroll bar to split the window.
234.  Word can fit a document to the width of your screen. Click
the arrow next to the Zoom Control box on the Standard toolbar, and
then choose Page Width.
235.  You can display paragraph marks, tab characters, spaces, and
hidden text. Click the Show/Hide ž button on the Standard toolbar.
Measurements 
236.  You can use different units of measurement in Word. From the
Tools menu, choose Options. Select the General tab.
Using WordBasic and Fields
DATE and TIME Fields 
237.  You can insert the date or time in a document by choosing
Date And Time from the Insert menu. If you want to update the date
or time each time you print, select the Insert As Field check box.
238.  You can insert the current date by pressing ALT+SHIFT+D.
239.  You can insert the current time by pressing ALT+SHIFT+T.
More Fields Tips
240.  You can use field codes to insert bar codes, the results of
calculations, and summary information. From the Insert menu, choose
Field.
241.  You can get Help for field codes. Position the insertion
point in a field code and press F1.
242.  You can update a field by pressing F9.
243.  You can insert the current page number by pressing
ALT+SHIFT+P. 244.  You can go to the next field by pressing F11.
You can go to the previous field by pressing SHIFT+F11.
245.  You can view field codes and results at the same time by
splitting the document window into panes and setting view options
for each pane. WordBasic 
246.  You can record commands and other actions as a macro, and
then play them back whenever you need to perform the same series of
tasks. 247.  You can get Help for a WordBasic statement by
selecting a keyword in a macro and then pressing F1.
Proofing Documents
Grammar 
248.  You can check grammar in a document. From the Tools menu,
choose Grammar.
249.  Word can analyze the readability of a document. From the
Tools menu, choose Options. On the Grammar tab, select the Show
Readability Statistics check box. From the Tools menu, choose
Grammar.
Hyphenation 
250.  Word can automatically hyphenate a document as you type. From
the Tools menu, choose Hyphenation. Select the Automatically
Hyphenate Document check box.
251.  You can prevent Word from hyphenating part of a document.
Select the text and choose Paragraph from the Format menu. On the
Text Flow *\Y$öT