REGISTRATION FORM ================================================================= * You can print this order form by typing from the DOS prompt "copy register.txt prn" or "print register.txt". (NOTE: DO NOT TYPE THE QUOTATION MARKS). Make sure your printer is on before you issue any DOS commands. This "BOOK" is a part of a series of electronic books entitled QUICKSTART. This is NOT public domain or free software, but is being distributed as "shareware". The author is more interested in helping to educate the computer user than in making a great deal of money. The QUICKSTART series is copyrighted (C) 1992-1995 by Mark N. Greening. * When you register you will receive the newest version of of the file that you request, personalized to you and it will be printable. There will also be a free gift(s) included on the disk. * As a registered user you will be eligible for free upgrades for a period of two (2) years. Please register using the form below. Individual registrations for any of the QUICKSTART electronic books costs $5.00 for a 5 1/4" diskette and $6.00 for a 3 1/2" diskette. Please include $3.00 for postage and handling. To register any of the QUICKSTART electronic books, please fill out this form and send it with a check or money order to COMPUTER SERVICES P. O. BOX 835277 Douglasville, GA 30135-5220 NAME: __________________________________________ ADDRESS: ______________________________________________ ______________________________________________ ______________________________________________ Please send me: # COPIES PROGRAM NAME (see below for TOTAL list of names ________ _____________________________ _________ ________ _____________________________ _________ ________ _____________________________ _________ ________ _____________________________ _________ SHIPPING & HANDLING $3.00 SALES TAX (Georgia residents add county sales tax.) _________ TOTAL _________ Disk Size: | | 5 1/4'' | | 3 1/2'' Where did you get this program?__________________________ _________________________________________________________ Comments/Suggestions ________________________________________________________________ _________________________________________________________________ _________________________________________________________________ OTHER ELECTRONIC BOOKS FOR QUICKSTART: CLCTBOOK A collection of DOS and WINDOWS information that is difficult to find or you will never find anywhere else. DOSBOOK A handy and easy to understand DOS training manual. Does a terrific job in batch file programming. EXLBOOK Covers all of the basics in using the excel and provides tips that are not presented in the original users manual. WORDBOOK Microsoft Word for Windows. Learn all of the basics of one of the most popular and powerful word processors in use today. WINBOOK A handy trainer and reference manual for all of the basics in Windows. Includes some special tips from the pros. 123BOOK The parent of spread sheets. Covers everything you need to know about the DOS version of one of the greatest software packages ever sold. WP51BOOK A great trainer and reference manual for all of the users that are still using the mainstay of Wordperfect for DOS. PCBUY A great collection of notes and information that you need to know when shopping for a PC. ---------- QUICKSTART FOR USE WITH WORD FOR WINDOWS INTRODUCTION Welcome to "QUICKSTART" for WORD for WINDOWS. You have selected the most versatile, powerful, and popular word processor in use today. The purpose of this manual is to get you off to a "QUICKSTART" in your word processing endeavors. This manual will help you build the basic skills that you need to become proficient at the use of this software. It will also serve as an excellent reference guide. An emphasis is placed on the art of file and directory management. If you intend to use your word processor extensively, good file and directory management is absolutely essential. Some parts of the Toolbars and drop down menus may appear different. This presentation is made with everyone in mind and does try to suit all applications and uses. If you have any suggestions, questions or special requests, please feel free to submit them to: COMPUTER SERVICES of DOUGLAS P.O. BOX 835277 DOUGLASVILLE, GA. 30135 TABLE OF CONTENTS TOPIC PAGE NUMBER Table of Contents Starting Word Windows Elements The Keyboard Word Wrap The Editing Keys Editing The I-Beam Pointer Go Back Continue Selecting Text Formatting the Document Aligning Paragraphs Indenting Paragraphs Using the Clipboard The Undo Command Insert the Date Spell Checker Grammar Checker Print Preview Printing Documents Print Options Printing Envelopes Too Many Windows Creating a New Document Sample Document Open Existing Document Saving Documents Directories & Files Using Help in Word APPENDIX A (The Menu Bar) APPENDIX B (The Toolbar) APPENDIX C (The Ribbon Bar) APPENDIX D (Time Savers) STARTING WORD In order to start WORD, it will be necessary to start Windows. Once started, you will see the Word for Windows application icon. Highlight it and press enter or double click on the icon with the mouse pointer. The Microsoft Word Icon will then appear. Again highlight it and press enter or double click on it with the mouse pointer. The Microsoft Word program will then start. Initially it will be necessary to review the Menu bar and its commands, the Tool Bar and then the Ribbon Bar. It is extremely important to be familiar with these in order to properly navigate the Word Environment. For the sake of clarity these have been added as Appendices at the end of this manual. Please see the index for the correct page location. WINDOWS ELEMENTS This manual is making the assumption that you are already familiar with the usual Windows elements. If you are not, please refer to the Quickstart Manual for Windows. The following is a sample of the working sheet on Word. It is presented here to give you a feel for the appearance. THE KEYBOARD Most keyboards in use today are the 101 Enhanced keyboard. The function keys are across the top and the numeric key pad is on the right. Of particular interest are the combination of keys used to accomplish the various commands. Those keys are: the function keys, the CTRL key, the ALT key, and the SHIFT key. These keys together give 40 combinations of commands. WORD WRAP This merely means that once the cursor gets to the end of the line, it will automatically drop down to the next line. You will not need to press the ENTER key after each line like you would on a typewriter. In WORD, every time that you press the enter key, the end of the line is marked with a paragraph mark. To reveal the hidden paragraph marks, click on the last selection on the tool bar. This can toggle the marks on and off. THE EDITING KEYS INSERT This is also referred to as the "TYPEOVER" key. Press it once and whatever text you type will replace the text where the cursor is. Press it again and typing will insert new text where ever the cursor is located. DELETE Whatever letter is over the cursor when the DELETE key is pressed will be deleted. HOME Press HOME once and the cursor will move to the beginning of the line that you are typing on. Press END and the cursor will move to the end of the line that the cursor is located on at the time. PAGE UP/DOWN Press once (either)and the cursor will move up/down one page at a time as the key is pressed. ARROW KEYS This is a safe way to move through a document without making any changes to the text that is in the document. BACKSPACE Pressing this key will move the cursor to the left one space each time it is pressed and it will erase the character that it moved over. EDITING CURSOR For some reason, Microsoft likes to call the cursor the insertion point. This almost sounds like something that no one ever wants to talk about. We will refer to it as the cursor. The location of the cursor is where the text will be located when you begin to type. If you wish to relocate the cursor to a new location, you can relocate it easily with the I-beam pointer of the mouse. Just place the I-beam where you want the cursor to be and click the left button on the mouse. The cursor will then move to the location that you pointed to. RETURN OF THE CURSOR To return the cursor to the previous editing location, press the key combination of SHIFT-F5 and the cursor will return to the last location of typing/editing. To place the cursor at a specific location/page, select the GOTO option on the EDIT menu and type in the page number preceded by a "p",(e.g. p2 for page 2). When you click on OK, the cursor will move to the selected location. ADD TO TEXT Using the mouse, you can position the I-beam pointer to where you want to begin typing and then click the left mouse button and the cursor will be located to where you want to type. START A NEW PARAGRAPH Just press ENTER and the paragraph mark will be inserted and the cursor will be move to the first line of the new paragraph. THE I-BEAM POINTER The I-beam pointer is the mouse cursor. This will be referred to throughout this text as the I-beam. GO BACK (SHIFT F5) To go to a specific location in your document, choose GOTO from the EDIT menu or press F5 twice. The GOTO dialog box will appear. Type in the instructions as to where you want to go an then press ENTER. E.G. to type in p20 will place you at page 20 in the document. GO BACK If you just press F5 twice, the cursor will go back to your last editing/typing location. CONTINUE - GOTO Press F5 and the GOTO dialog box will be displayed. Type in your selection as to where you want to go and the cursor will be placed there. SELECTING TEXT It is a very good idea to save your document just before you start working with text selection, in the event that something gets messed up. To select text, or anything for that matter is to select it for some type of action. It is like the "block text" feature in WordPerfect. We may want to select a different font for the selected text, a different size of type, to move it, to delete it, or paste it into another document. There are a number of ways to select text. Only three (the most popular) are reviewed here. Place the I-beam pointer to the left of the area that you intend to select, until the I-beam turns into an arrow, and hold down the left button of the mouse and drag the pointer over the desired text. SELECTING TEXT (CONT'D) Place the I-beam pointer on the desired text, press the left mouse button and drag the pointer over the desired text to select it. Place the cursor over the beginning of the desired text, hold down the shift key , and then use the arrow keys to select the text. To UN-SELECT text, merely press one of the arrow keys and the highlighting over the text will disappear. The following is an example of what a text selection will look like on your screen. FORMATTING CHANGING THE FONT/POINT SIZE You can change the font and/or point sizes for an entire document or for selected text. Select the characters that you want to format or position the cursor where you want to start typing with the new formatting. Go to the FORMAT menu and select CHARACTER. Select the options/format features that you want. Among some of the selections that you can make are BOLD, ITALIC, STRIKETHROUGH, SMALL CAPS, ALL CAPS, and UNDERLINE. To change the formatting back, just go through the same process and make the opposite selections. For example, the following example shows the editing power of WORD. Refer to APPENDIX C. WE used #3, #4 and #6 to change the point size to 14, use BOLD and underline the text: CHANGING THE DEFAULT FORMATTING To change the default formatting, select the FORMAT menu, then CHARACTER. You can then go through and select the formatting that you want and click on the "USE AS DEFAULT" selection in the CHARACTER dialog box. INSERTING SPECIAL CHARACTERS Select the INSERT menu and then the SYMBOL selection. Place the cursor over the selection that you want to insert into your document. Double click on the symbol and you will be returned to the document with the symbol inserted. Here are some examples, the degree symbol after the number 180 or or To clear these symbols out of a document, select them and then delete them with the delete key. Following is the chart that you will be presented with. ALIGNING PARAGRAPHS There are four ways of aligning the text on the page. We will review these in the order in which they appear on the ribbon bar. Refer to the four paragraph buttons between the U button and the tab buttons. This can also be done with the selection of the FORMAT, PARAGRAPH, ALIGNMENT selections from the MENU bar. The action will be performed on the current line or the selected text. Left Aligned - will align the line or the selected text (with a tap of left mouse button on the left aligned button on the menu bar. Centered - will center the line or the selected text on the page. Right Aligned -will align the line or the selected text with the right side of the page. Justified - adjusts the spacing between the words so that all lines are even on both sides of the page. SEE APPENDIX C, THE RIBBON BAR. INDENTING PARAGRAPHS This can be done with selecting the command on the toolbar for the current line or the selected text. The same function can also be performed by selecting the FORMAT, PARAGRAPH commands from the MENU bar and then adjusting the indentation values. MARGINS, PAPER SIZE, AND PAGE ORIENTATION Word has default settings for the margins, paper size, and the page orientation. These default settings are suitable for most applications. The margin sizes can be adjusted from the PRINT PREVIEW screen. Choose FILE, PRINT PREVIEW, place the mouse cursor over the margin handle that you want to adjust the margin of. When the cross hairs appear, you can drag the margin to its new location. With the keyboard, press the tab key until the crosshairs appear over the margin handle that you want to adjust and adjust the margin with the arrow keys. Adjusting the papersize is done with the FORMAT, PAGE SETUP selections from the menu bar. The selections from the PAGE SETUP dialog box is self explanatory. USING THE CLIPBOARD The CLIPBOARD is a basic feature of WINDOWS that always works in the background. For viewing text that has been selected and placed on the clipboard, you can switch back to the PROGRAM MANAGER and view whatever text you have copied to the CLIPBOARD. Just select the CLIPBOARD feature that is in the MAIN section and VIEW the contents. A copy of whatever is on the CLIPBOARD will remain there until it is replaced with something else or until you quit WINDOWS. After you have selected text, you can COPY or CUT it and it will be automatically be placed on the CLIPBOARD. The COPY feature will merely make a copy of the selected text, whereas the CUT feature will totally remove the selected text from its present location. When you have positioned the cursor to the position or document that you want to place the CLIPBOARD contents in, just select the PASTE selection from the EDIT menu and the selected text will be reproduced/moved to that new location. THE UNDO COMMAND This command from the EDIT menu can be a lifesaver. If you have typed a "lot" of the wrong text or moved something to the wrong location, the UNDO command will reverse everything from the last command from the keyboard. INSERT THE DATE Most documents that you type will need to have the date added to it. Select the DATE AND TIME selection from the INSERT menu. You will be given a number of format choices for presenting the date. SPELL CHECKER Select TOOLS, then SPELLING from the menu bar. Place the cursor at the beginning of the text that you want to start spell checking on. When you start the spell checker, it will give you a number of choices for any possibly misspelt words. You can pick the correct spelling or select "ignore" if it is a special word. If you want to edit a word that is selected, double click on it and you will be able to edit it. Then select the start button to return to the spell checker. Following is an example of what the spell checking looks like. It is pretty self explanatory. GRAMMAR CHECKER The grammar checker works much the same way as the spell checker. While it is checking for grammar problems, if it comes across a misspelt word, it will switch to the spell checker to get the word corrected. When it comes across an alleged grammar problem, it will highlight it and give you an opportunity to edit the problem. If you click at the beginning of the word or phrase that has the problem, you will be able to edit it. Then select start to return to the editing and cancel if you want to return to the document. PRINT PREVIEW When you are done with typing and editing the document and are ready for printing it, it is a good idea to "PRINT PREVIEW" the document first to see what the document will look like laid out on a piece of paper. Just select FILE and then PRINT PREVIEW. PRINTING DOCUMENTS Again, it is a good idea to save a file before printing it. From the FILE menu, select PRINT. The PRINT dialog box will then open. You will have the following options: Select what you want to print (usually the "document"). Number of copies (just type in the number of copies that you want printed. The print range: ALL (prints the entire document). CURRENT PAGE (just prints the page that the cursor is located in.). RANGE PAGES (you can select certain pages to be printed, e.g. if you just wanted to print page #12, you would type in 12 to 12 in these boxes.). PRINT TO A FILE (you can specify a file name that you want the printer output directed to.). PRINT OPTIONS Among these are DRAFT OUTPUT ( prints the documents using the printer's draft mode), and REVERSE PRINT ORDER (prints the pages in reverse sequence). The rest of the options are either too lengthy or go beyond the purpose of this manual. PRINTING ENVELOPES Use the CREATE ENVELOPE command on the tools menu. Word will include a return address on the envelope. You can set up a default return address if you use the same one all of the time. If you do not want a return address, click on the "Omit Return Address" option. Select the correct size envelope. Then choose PRINT ENVELOPE to print the envelope immediately. TOO MANY WINDOWS During the normal operation of any Windows application, you must be careful not to have too many windows open at one time. If you do, you will begin getting "out of memory" messages. To check to see what windows are open at any time, press the key combination of CTRL-ESC. This will produce a dialog box that will show you what windows are open . If it is only your intention to have the Word for Windows application open, the dialog box will show 1)Microsoft Word-document 1 , and 2) Program Manager. If you show unwanted windows open, you are using memory unnecessarily and you can choose to close each by highlighting the unwanted window and choosing "END TASK". CREATING A NEW DOCUMENT To create a new document, select FILE with the mouse or (ALT- F). When the drop down menu appears, select the NEW option and you will be give a clean /clear screen for typing a new document. If all of this is a new experience for you, create a document/letter/memo now and practice with it while working your way through this manual. For your convenience, I have typed one here. A SAMPLE DOCUMENT Computer Magazine Magazine Way Anywhere, UT 12345 Dear Sirs, Thanks for the article on the video boards in the October 1993 issue. I have a few suggestions that may be of interest to some of your readers, having just tracked down a new video board myself. Windows accelerators are great, but how well does the board manage DOS programs? Several boards I tried flew through Window's programs but were very slow in managing DOS programs. Buy from a vendor that will exchange the board or refund your money. Check the boards running some video intensive programs under Windows. For example, see how long it takes to load several images under a particular application. Can the drivers and programs bundled with the board change the WIN.INI, SYSTEM.INI files and more? Can the board run Window's at the correct screen size on your monitor, in both standard and enhanced mode? Sincerely, Joe Botz Try some of the special editing features, etc on the above sample after you have typed it or while you are typing it. OPENING AN EXISTING DOCUMENT To open an existing document, select FILE with the mouse or ALT-F). When the drop down menu appears, select OPEN. Then select the file/document that you want to work on (highlight it) and select OKAY. Your chosen document will then appear on the screen for further work, editing, etc. To return where you left off in this document, press the "GO BACK" key SHIFT-F5 and the cursor will return to where you left off previously. WORD will store/remember your last three editing locations. By pressing the key combination again, the cursor will move to another location. SAVING DOCUMENTS It is a good work habit to save your work at regular intervals. You should give the document/file a name early in your work. To quickly save your work while you are editing/etc., merely select the FILE drop down menu, and then select SAVE . If the file already has a name , WORD will quickly save the entire document under that name. If you have not named the file as yet, the SAVE AS dialog box will open, asking you for a file name. You can only select 8 characters, because WORD will add the .DOC extension to all saved files. For those of us that do not have a strong working understanding of FILES & DIRECTORIES, we will have a review of it now. FILE SAVE OPTIONS The following is the SAVE OPTIONS screen. Perhaps the best feature is the AUTOMATIC SAVE where you can specify how often you want your work saved automatically. DIRECTORIES & FILES Information is organized into groups on disks. These groups are called files. The files are then generally grouped into directories. (as you have already seen in the DOS directory). Picture a file cabinet, with different drawers, with different file sections in each drawer, and with files in each file section. Valid directory names can have up to eight characters. For example: DIRECTOR can be a valid directory name. The directory name will appear as "DIRECTOR DIR" in the directory listing. File names will appear as "GORILLA BAS". There is a period between the parts of the name. Every file on a disk has a name. The first name can be up to eight characters long and an optional extension can be up to three characters long. e.g. GORILLA.BAS DOS needs more than a files name before the file can be accessed. DOS needs to know where the file lives. Files may be on diskette drives, hard disks, or even tapes. The devices that files can go to are called peripherals. Every peripheral has a name. The floppy drives can be A: B: and the hard disk can be C: Disk can be sectioned off into directories. To access a file, DOS needs to know the following three things: The name of the peripheral device that the file is on. The name of the directory in which the file resides. The name of the file. All of these things make up a files FULL NAME. This full name is called the FILESPEC. Remember the samples on the TEST disk. The FILESPEC for GORILLA.BAS is A:\TEST1\TEST2\GORILLA.BAS. The FILESPEC for a file has four parts: drive name, directory name, filename, and extension. The filename can have up to eight characters. The extension is optional and is used to identify sets of files. Extensions are a "." followed by one to three characters e.g. C:\DOS\GORILLA.BAS This is a basic program on the hard drive. DOS is the directory that GORILLA.BAS resides in. DIRECTORIES AND FILES (CONT'D) TEST DISK TEST DRIVE FOR DIRECTORIES & FILES: Insert a test disk into drive A: or B: & change to that drive. Make a directory called TEST1 MD TEST1 Change to the directory TEST1 CD TEST1 Make a directory TEST2 MD TEST2 Change to the directory TEST2 CD \TEST1\TEST2 Copy the file GORILLA.BAS from the DOS directory on drive C: COPY C:\DOS\GORILLA.BAS Change back to the root directory of drive A: Type TREE and you will see a tree structure of the two directories. Type TREE/F and you will see the tree structure that will include the file that you copied from the DOS directory. The file spec of GORILLA.BAS is A:\TEST1\TEST2\GORILLA.BAS A:\ B:\ and C:\ are DIRECTORIES. Directories can have directories inside them (called subdirectories) as well as files. Since A:, B: AND C: are the names of drives, the \ stands for a special directory called the ROOT DIRECTORY. Another way you can look at the ROOT DIRECTORY is as a directory that is not contained in another directory. The subdirectories under A:\ B:\ and C:\ can have names exactly like files. That is their length can be from one to eight characters with a period followed by an optional one to three character extension. A SAMPLE DISK STRUCTURE MARK SAMPLES | \ DIR1 DIR2 / DIR3 DIR4 DIR5 DIRECTORIES & FILES (CONT'D) In this example, there are eight directories on disk C:. C:\ is the ROOT DIRECTORY. In side C:\ there may be files or other directories. I did not list any files here, just the directories that are under C:\. You can list the directories under C:\ too! Just type: TREE C: and press ENTER. Spend some time with the "TEST DISK" in making directories, subdirectories, copying files into them and using the TREE & TREE/F commands. The following are true statements concerning directories and files: Directories are groups of files. Directories allow you to group related files together. Subdirectories can have any number of files or subdirectories in them. You can have as many subdirectories on a disk as there is physical room. Subdirectories can have character names with a 3 character extension. Directories grow and shrink as files and subdirectories are added and deleted. A directory can be empty just as a file cabinet can be empty. The CURRENT directory is where DOS will search for a file if you enter the name without specifying a directory path. When you start up DOS, the current directory is the root directory, unless you start with something else specified in the AUTOEXEC.BAT file. The CD (CHDIR) command will change the current directory. To specify a PATH to a file, you just separate the directory names with a \ (backslash). All paths to a file must start with the root directory or the current directory. USING HELP IN WORD There are quite a number of ways to find the information in help that you need. Use the search feature in HELP. Select HELP from the menu bar and then the HELP INDEX selection. You will then get a general listing of the main categories. When you pick one of these, it will lead you to a subsection that will take you to the alphabetical listings. You can then use the search command and type in the word of what you need help on and HELP will bring up the selection that you are looking for. USING HELP IN WORD (CONT'D) You can get more specific help while you are working. Just make a selection from the menu bar and press the F1 key and the help selection for that topic will appear. Use the HELP index and the SEARCH function to locate topics. To get HELP on a DIALOG box, press F1 while the box is on the screen. The HELP screen for that dialog box will then appear. To get HELP on a particular command, press SHIFT-F1 and then the pointer will turn into a question mark. At that time, select the command that you are having trouble with from the menu bar and then the HELP screen for that command will come up. To get help on a key, key combination, or screen region, press SHIFT-F1. When the pointer turns in to a question mark, press the key, key combination, or click on the screen region and the help screen for that command will appear. To jump to a cross reference, when the prompter on the help screen changes to a hand and you are pointing to the topics you need, click the left mouse button and HELP screen for that topic will appear. Keeping HELP close at hand. When you are done, click on the minimize button. Then at a later time when you need help, pressing F1 will bring up the HELP screen. To close the HELP system entirely, double click on the CONTROL MENU box. APPENDIX A THE MENU BAR The major selections that appear across the top for the menu bar are : FILE, EDIT, VIEW, INSERT, FORMAT, TOOLS, TABLE, WINDOW, and HELP. We will review each of these selections and the selections on their respective drop down menus. FILE SELECTION - Clicking on this selection will bring up a drop down menu with the following selections: NEW - to bring up a clear sheet to start a new document. OPEN - bring up an existing document so you can work on it. CLOSE -to close an existing document SAVE -to save a document that has an existing file name. SAVE AS - to save a document with a new file name. SAVE ALL -if you have multiple documents open, this command will save all documents. FIND FILE -this selection will let you scroll through files and the text in each if you are searching/hunting for specific information. SUMMARY INFO -permits you to enter specific information about the general content/purpose of a particular file. FILE SELECTION (CONT'D) TEMPLATE -the format selections of a document. PRINT PREVIEW -to preview an entire document before printing it. PRINT -the print command to print a document. PRINT MERGE -merge information from various files for labels, etc. PRINT SET-UP -setting up selections on the selected printer. EXIT -leave Word for Windows. EDIT SELECTION -Clicking on this selection will bring up a drop down menu with the following selection: UNDO TYPING -this selection will remove what you just typed if you want to get rid of it. If you change you mind again, you can UNDO the UNDO. REPEAT TYPING - will repeat what you just typed. CUT -will remove a selected block of text from the document and put it on the clipboard. COPY -will copy a selected block of text and put it on the clipboard. PASTE -will take the information that is on the clipboard and place it in the current document (where ever you have the cursor located). PASTE SPECIAL -pasting information from a linked document SELECT ALL -will select all text in a document for action (i.e. cutting, pasting, etc.) EDIT SELECTION (CONT'D) FIND -for locating specific words or phrases in a document that you want to replace. REPLACE -for replacing specific words or phrases in a document. GO TO -to go to a specific location that is marked with a bookmark" GLOSSARY -listing of frequently used text or words that you create and for insertion into documents. LINKS -established links to other documents created in other Windows applications. OBJECT -embedded information created in different documents or applications. VIEW SELECTION -clicking on this selection will bring up a drop down menu with the following selections: NORMAL -layout of a document, the default view in WORD. OUTLINE -makes it easy to move and copy text, reorganize documents, and move quickly to a different location. Changes the page layout to that of an outline. PAGE LAYOUT -changes the page layout so that after graphics or columns are added to a document you can see how they are positions on the page. DRAFT -this mode can increase the display speed of some documents. TOOLBAR -turns the toolbar on/off RIBBON -turns the ribbon bar on/off. RULER -turns the ruler on/off. VIEW SELECTION (CONT'D) HEADER/FOOTER -Enables you to insert a header or footer into a document. FOOTNOTES -permits you to see any footnotes that you have added to the end of a document. ANNOTATIONS -see comments that reviewers have added. FIELD CODES -the codes for specific entries in a document. ZOOM -magnifies a document INSERT SELECTION - This menu selection will bring up a drop down menu with following selections: BREAK - This will insert a hard page break in the document. PAGE NUMBER - selects to print page numbers on a multi page document. FOOTNOTES - enables you to insert footnotes at the bottom of a page. BOOKMARK - tags a particular section or location. ANNOTATION - comments that reviewers insert into a document. DATE & TIME - inserts the date and or time at the location the you specify with the cursor. FIELD SYMBOL - a field to add a bullet. INDEX ENTRY-make an entry/comment in the index of a document. INDEX - A table of contents or index. INSERT SELECTION (CONT'D) TABLE OF CONTENTS - Compiling from the headings in a document. FILE -A file locating utility. FRAME -Inserting a frame within a document that will hold text or graphics. PICTURE -Inserting a graphics presentation into a document. OBJECT - Inserting an embedded object in a document. FORMAT SELECTION - This selection will bring up a drop down menu with the following selections: CHARACTER - Character formatting (size, font, bold, italic, underline, etc.) PARAGRAPH - alignment, indentation, pagination, line numbers. TABS - Setting tab positions. BORDER - Select a border to go around the document LANGUAGE - Select the language being used. STYLE - Selecting a standard style template that previously created and saved. PAGE SETUP - Margins, size and orientation. COLUMNS - select number of columns and spacing. SECTION LAYOUT - Vertical location. FORMAT SELECTION (CONT'D) FRAME - Positioning text and graphics within a frame. PICTURE - Positioning a picture within a frame. TOOLS SELECTION - Will bring up a drop down menu with the following selections: SPELLING - Spell checker GRAMMAR - Grammar checker THESAURUS - Selecting synonyms HYPHENATION - Selecting automatic hyphenation. BULLETS & NUMBERING - Selecting bullets for the document. CREATE ENVELOPE - creating an envelope REVISION MARKS - Marking revisions in a document COMPARE VERSIONS - Comparing versions of a document. SORTING - Sorting lists. CALCULATE - Calculate formulas. RECALCULATE NOW - Recalculate a formula result. RECORD MACRO - Recording a macro (automated operation) MACRO - Running a macro OPTIONS - Scroll bars, gridlines, boundaries, etc. TABLE SELECTION - will bring up a drop down menu with the following selections: INSERT TABLE - Insert a table into your document, select number of columns and rows. DELETE COLUMNS - Delete columns from a table. MERGE CELLS - Join one or more cells together. TOOLS SELECTION - (CONT'D) CONVERT TEXT TO A TABLE - Convert text to a table format. SELECT ROW - Select a row to move to. SELECT COLUMN - Select a column to move to. SELECT TABLE - Select a table to work on. ROW HEIGHT - Set row height. COLUMN WIDTH - Set column width. SPLIT TABLE - Split a table for insertion of text. GRID LINES - Impose grid lines over a table. WINDOW SELECTION - will bring up a drop down menu with the following selections. NEW WINDOW - provides an additional window of the same document so you can scroll through them independently. ARRANGE ALL - will logically arrange all windows on the screen. HELP SELECTION - will bring up a drop down menu with the following selections. HELP INDEX - Step by step instructions on how to use the HELP system. GETTING STARTED - An on-line tutorial for working in WORD. LEARNING WORD - -Additional tutorial information. PRODUCT SUPPORT - How to obtain product support from Microsoft. WORDPERFECT HELP - How to migrate from WordPerfect to Word. ABOUT - Licensing information. APPENDIX B THE DEFAULT TOOLBAR The toolbar selections are taken from left to right and are numbered below as 1 through 22, and refers to the picture above. The TOOLBAR is located just beneath the menu bar. The TOOLBAR works like macros and speeds up routine operations. All of the operations that can be done from the toolbar are selections in the drop down menu bar.(the below is a copy from the Microsoft manual. Wording has to be changed.) NEW - Open a new document and start with a blank screen. OPEN - Open an existing document. SAVE - Save the current document with its current name. CUT - Remove selected text from the document and move it to the clipboard. COPY - Copy selected text and store it on the Clipboard. PASTE - Place the contents of the clipboard on the screen at the location of the cursor. UNDO - UNDO the last action that you performed. NUMBERED LIST - Number selected paragraphs in sequence. BULLETED LIST - Place a bullet in front of each selected paragraph and align the paragraphs. UNINDENT - Move selected paragraphs to the left, back to the previous default tab stop. INDENT - Move selected paragraphs right, forward to the next default tabstop. TABLE - Insert a table. You will be asked as to how many rows and columns that you want. TEXT COLUMNS - Format the current section of your document with one or multiple newspaper style columns. To select the number of columns, drag over the sample columns that are displayed. FRAME - Place a non-printing frame around selected text or insert an empty frame. DRAW - Start the Microsoft draw program. DEFAULT TOOLBAR (CONT'D) GRAPH - Start the Microsoft graph program. ENVELOPE - Create an envelope that will print along with the active document. SPELLING - Check the spelling of an entire document or selected text. PRINT - Print all pages of the active document. ZOOM - WHOLE PAGE ZOOM - 100 PERCENT ZOOM - ZOOM PAGE WIDTH APPENDIX C CHANGING THE APPEARANCE ON TEXT - THE RIBBON BAR Refer to the ribbon bar between the TOOLBAR and the RULER and the drawing above labeled RIBBON BAR. The first box on the left is the STYLE box and can select saved formatting modes. The second box is for selecting the type of font that you wish to have. The default font is the TIMES ROMAN. If you wish to change the font of a document or of selected text, click on the arrow to the right of the font box and a list of available fonts will come up. You can use the scroll arrows to scroll through the fonts list that are available. The third box selects the point size for the font printing. The default is set to 10 characters per inch. The fourth box, capital B is for use of Bold type. The fifth, the slanted I is for Italics. The sixth, the u with an underscore is for underlining. The seventh through the ninth is relative to the positioning of the text on the screen. is relative to location of the tab stops. The paragraph mark is a hidden character that is inserted every time you press the enter key. APPENDIX D TIME SAVERS REPETITIVE TASK SHORTCUT SELECTING TEXT - KEYBOARD Select entire line to first of next line. SHIFT- Select one character SHIFT- OR Select the entire line SHIFT-END Select from the cursor position to the top of the document CTRL-SHIFT-HOME Select from the cursor position to the end of the document. CTRL-SHIFT-END MOUSE Select a rectangle anywhere in the document. ALT-DRAG Select one word. DOUBLE-CLICK Select the entire line. CLICK ON LEFT MARGIN DELETION Delete to the end of a word. CTRL-DEL Delete to the beginning of a word. CTRL-BACKSPACE MISC Insert non-breaking hyphen CTRL-SHIFT-HYPHEN NAVIGATION Go to the top of the document. CTRL-HOME Go to the bottom of a document. CTRL-END Skip one word to the right. CTRL- Skip one word to the left. CTRL- Skip one paragraph up. CTRL- Skip one paragraph down. CTRL- FORMATTING FONTS Toggle Bold CTRL-B Toggle Italics CTRL-I Toggle small caps CTRL-SHIFT-K Remove all font attributes CTRL-SHIFT-Z FORMATTING PARAGRAPHS Apply single spacing CTRL-1 * Apply double spacing CTRL-2 * Apply 1.5 spacing CTRL-5 * Left indent paragraph CTRL-M Remove left indent CTRL-SHIFT-M Create hanging indent CTRL-T Autoformat CTRL-K Remove all formatting CTRL-SHIFT-